Policies and Procedures

Bulletin Board Posting Guidelines

Unless controlled and maintained by another UCCS Department or Organization, all bulletin boards are controlled by the Director of the University Center. Bulletin boards are available to both University and non-University users. 

  • All materials posted must receive a stamp/sticker at the University Center Information Desk or the UCCS Copy Center. The desk and/or Copy Center does not review the content of the materials other than to ensure that they contain 3 points of contact information:
    • For on campus or student groups the 3 points of contact must contain:
      • Department name/individual or group name
      • Email/Website/address
      • Phone Number
    • For off campus or student groups the 3 points of contact must contain:
      • Name of an individual person
      • Email/Website/address
      • Phone Number
  • All materials posted on campus must be attached to bulletin boards. A maximum of 29 flyers may be verified for an event or program, and flyers may not be larger than 11 x 17 inches.
  • Materials are removed every two weeks on Saturday keeping on the same schedule as the Campus Commode Chronicles. You can review the set timeline of the Commode Chronicles at this link
  • All materials posted without an verification sticker will be removed and destroyed. All materials posted on walls, windows, glass, doorways, machines or other locations inappropriate for posting will be removed and destroyed 
  • Centennial Hall (5)
    • 1st Floor: Outside of rooms 145, 192, 113, 103, 102
  • Columbine Hall (4)
    • Floors 1 - 4: Hallway east of elevator and all stairwells
  • Dwire Hall (1)
    • 1st Floor: College of Business: East and North Hallway
  • Engineering Building (4)
    • 1st Floor: West side of central foyer (half board), across from room #105, inside Computer Science Dept. next to #194
    • 2nd Floor: Inside the Physics Office Near room #222
  • Osborne Center for Science and Engineering (7)
    • Floors 1 - 4: Across from Elevators
    • 3rd Floor: Across from B-348A
    • 4th Floor: Across from A-432A and A-426
  • University Center (3)
    • 1st Floor: Across from UC game room by restrooms
    • 1st Floor: Outside of south University Center entrance by loading dock
    • 2nd Floor: Outside of Berger Hall by elevator
  • University Hall (5)
    • 1st Floor: Two outside room 144
    • 1st Floor: Near student lounge area
    • 2nd Floor: Hallway by north-east elevator
    • 3rd Floor: Hallway near room 302 

Open Flame and Candle Guidelines

The University of Colorado at Colorado Springs allows the use of candles and other decorative open flame devices only during formal events held in the Gallogly Event Center, The Lodge, and University Center Ballroom.  Candles and open flames at all other locations on campus are not allowed unless special permission is granted.  The person reserving the facility for their event will be responsible in ensuring that the following open flame precautions are adhered to during their event. Student clubs may have candles only for ceremonial purposes and only when a staff or faculty advisor is present for the event.

  • Use containers that have been made for candle usage. While common types of candles are acceptable (pillar, votive, taper, floating, tealight, container), an important consideration is stability.  When applicable, candles need to be held firmly by the holder to ensure they do not fall over. The holder must have a sturdy base to keep the candle upright. Do not use taper or pillar candles once they get within 2” of their holders. Hand held candles must have a drip guard.
  • Candles may not be longer than 8 inches (not including base).
  • Place candles on heat resistant surfaces. Many candles, especially tealights, can get hot enough to melt plastic. Remember that some furniture is not fire-resistant.
  • Aisles and exits. Candles will not be placed in an aisle, egress route or near exits.
  • Give your candles space. Position candles away from windows, curtains, and drafts where wind and movement can easily knock them over. Keep candles away from holiday decorations, furniture, and other flammable materials. Also keep matches, wick trimmings, and foreign objects out of candle wax and avoid use of candles with combustible items embedded in the wax.
  • Do not move your candle while it’s lit. Always extinguish prior to moving!
  • Maintain your candles. Do not burn candles for more than four hours at a time. Trim candle wicks to ¼” prior to each use.
  • NEVER leave a candle unattended. Extinguish candles before you leave the room.
  • Extinguish candles properly. Use a snuffer or a spoon to put out candles. This is safer than blowing them out which can send sparks and hot wax flying. Double-check that candles are completely out to ensure they do not smolder and start a fire.
  • Candles may not be used for Proms.
  • Life Safety. Locate the location of fire extinguishers prior to lighting the candles for your event and ensure routes to exits and all exits are accessible.
  • Emergency Notification. Report all emergencies to UCCS Public Safety at 255-3111.
  • Building Manager may reject the use of a specific type of candle if deemed unsafe.  (If unsure, check with Building Manager prior to event)

Applications

The University Center is a proud venue to display student projects for all visitors to enjoy. All submissions will be reviewed and selected by a committee to be posted in the University Center. With the goal to enhance the facility by acting as a venue for student’s creativity, altruistic initiatives, community building, while promoting and enriching student life and culture by providing space to exhibit student, faculty and staff created works. To display art, collection boxes, statues, or banners, the following application and approval process will need to be followed.

University Center Display Application

Campus Digital Signs

Policy and Guidelines